Arrangements
are now complete for the Grand Lodge Convention to be held July 17-21, 2011 in Phoenix, Arizona. West Virginia
and Pennsylvania State Associations have been assigned to the Wyndham Phoenix, 50 E Adams St, Phoenix
AZ 85004. The room rates, as negotiated by the Grand
Lodge Convention Committee, will be $109.00 per day plus 13.7% a total
of $123.46 per room per day for single or double occupancy, $129.00 triple,
$149 quad. Self parking is at a discounted $23.00 per day. Parking across the
street is $10.00 per day but cannot leave before 8:00 AM and most be parked by
8:00 PM for overnight.
IMPORTANT
All housing reservation requests for both Pennsylvania and West
Virginia MUST be made through the PA
Elks State Office.
The reservation form can be downloaded below and must be completed
in its entirety and mailed, along with your
credit card information or check for $ 123.46 made payable to WYNDHAM
PHOENIX.
2011-2012 DDGERs must use the form but send no payment
Mail check and reservation form to the
PA Elks
State Association, P. O. Box
1255, Somerset, PA 15501
BEFORE MAY 16, 2011.
NOTE:
Transportation to Orlando is the responsibility of each individual. To
avoid any last minute reservation changes please check with your airline flight
reservationist for departure rates on Saturday, July 16 for possible
savings. Making flight reservations as early as possible is recommended.
The social
functions being planned for the West Virginia and Pennsylvania attendees will
consist of an early morning breakfast for members only, and a formal cocktail
party and dinner. The Social Function Registration Form can be downloaded
below. Once again the Pennsylvania
and West Virginia delegations will have separate hospitality rooms. The cost
will be $85.00 for members and $65.00 for guests. It is suggested that tickets
be purchased by our subordinate Lodges with the costs to be deducted from the
allowance granted to the Lodge delegate. Social function tickets will be
handled through the PA Elks State Office and will be forwarded to you prior to
the Convention. Checks for the SOCIAL
FUNCTIONS should be made payable to the PA ELKS STATE ASSOCIATION. No
credit cards.
OPENING SESSION
Sunday, July 17, 2011 - 8:00 p.m. – Phoenix Convention Center, 111 N 3rd St, Phoenix AZ 85004.
Monday, July 18, 2011 - 7:00 a.m.
sharp – Wyndham Phoenix, North Ballroom. Prompt arrival is most important to insure that
our members may be on time for the opening business session at the Convention
Center. You must have your ticket for
admission and breakfast.
RECEPTION
Tuesday, July 19, 2011 - 6:30
p.m. – Wyndham Phoenix, South Ballroom. The
reception will end at 7:30 p.m., at which time dinner will be served.
Tuesday, July 19, 2011 - 7:30 p.m. – Wyndham Phoenix, North Ballroom. DD Designates will check tickets at
reception entrance to be certain they have not been forgotten.
Attire for
the Monday morning breakfast will be informal, with business suit or blazer
suggested. For the Tuesday evening cocktail party and dinner the dress will be
optional, with white dinner jackets suggested, if available.
The location is Suite 530, poolside.
Kevin and Margie Brouse will be in charge, assisted by the 2011-2012 District
Deputies of Pennsylvania. The Hospitality Room will be in operation during the
following schedule:
Sunday, July 17,
2011 2:00 p.m. -
4:00 p.m.
Monday, July 18, 2011 2:00
p.m. - 4:00 p.m./ 8:00 p.m. - 11:00 p.m.
Tuesday, July 19, 2011 2:00 p.m. - 4:00 p.m./ 9:30 p.m. - Midnight
Wednesday, July 20, 2011 2:00 p.m. - 4:00 p.m./ 7:00 p.m.
- 11:00 p.m.
The 2011-2012 District Deputies will serve as
door checkers for the various social functions and supervise their respective
bartenders in the Hospitality Room. The 2011-2012 District Deputies will also
see that the delegates get to the Convention Business Sessions and sit together
throughout those sessions. The District Deputies will receive complete
instructions at their annual spring meeting.
PGER Carlon
M. O'Malley will expect the delegates to report to their respective 2011-2012
District Deputies in order that an accurate roll call of the delegates be taken
for all sessions of the Convention.
Detail
planning is all-important and your committee needs your full cooperation in the
pre-registration program. Please return
your Social Function Registration form to the PA ELKS STATE ASSOCIATION, P. O.
BOX 1255, SOMERSET, PA 15501 before May
16, 2011, along with a check (no credit cards) for the breakfast, reception, dinner, and hospitality room ($85.00 for members and $65.00 for guests) made
payable to PA ELKS STATE ASSOCIATION.
ADDITIONAL INFORMATION
Please check program or signage at convention to confirm
times/locations og Grand Lodge functions.
·
The Grand
Lodge headquarters hotel is the Sheraton Phoenix Downtown, 340 N 3rd
St, Phoenix AZ 85004.
·
The Sunday
Evening Opening, Daily Business and Closing Sessions will take place at the Phoenix Convention Center, 111 N 3rd St, Phoenix AZ 85004.
·
The Exalted
Rulers Luncheon and Seminar will be held at the Sheraton Phoenix Downtown on
Monday, July 18.
·
Spouses
Entertainment will be held at the Sheraton Phoenix Downtown on Tuesday, July 19.
·
The Exalted
Rulers Ball will be held Wednesday evening, July 20 at the Sheraton Phoenix
Downtown.
·
Ritual
Competition will be held at the Phoenix Convention
Center.
·
Registration
and Exhibits will be set up at the Phoenix Convention
Center.
·
Seminar for
the District Deputies and Special Deputies will be held at the Sheraton Phoenix
Downtown on Tuesday, July 19.
·
State President
and State Secretary Luncheon will be at the Sheraton Phoenix Downtown on
Wednesday, July 20.
Sincerely and fraternally,
Victor J. Cid, Housing Chairman
PESA National Convention Committee
GRAND LODGE CONVENTION WEBPAGE